Administrative Assistant - Information Technology [United States]

 

Salary

$21.11 - $31.66 Hourly

Location

New Port Richey, FL

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Job Type

Full Time

Job Number

2223-465

Department

Information Technology

Division

Information Technology

Opening Date

06/23/2023

Closing Date

6/29/2023 11:59 PM Eastern

Salary Range

Hourly Salary: $21.11 - $31.66

Pay Grade

N34 (Non-exempt position)

Salary Disclosure

Pay rates are based on education, skill, experience level and internal equity. New Hires are generally brought in from minimum to midpoint of pay range.

DESCRIPTION

BENEFITS

QUESTIONS

General Description

Pasco County Information Technology department is currently seeking an Administrative Assistant. This role involves responsible and advanced clerical work, which includes administrative responsibility in a major department. Positions allocated to the class differ from positions in the class of Senior Secretary either because of the independent performance of more complex secretarial tasks or because responsibility is involved for the operation of a complex office.

Essential Job Functions

Acts as a personal assistant and/or aide to the Chief Information Officer of the Information Technology department. Performs payroll duties for the department and divisions. Schedules all department training. Prepares and processes all department travel documents and submits for payment. Performs duties of an administrative aide nature for the director. Participates in the work of the director such as interviewing office visitors and issuing information regarding the services or operation of the unit. Acquires appropriate approvals and routes related request forms for processing. Keeps director's calendar and schedules appointments. Advises director of important meetings. Takes minutes of conferences, meetings, and official functions as required. Prepares forms, correspondence or memorandums independently and composes letters for director's signature. Sets up and maintains files. Files letters, reports, and related technical information in the prescribed manner. Assembles information for director's use. Creates reports and collates data utilizing a personal computer. Receives and screens callers. Refers callers to other employees, officials, or departments. Assists and offers direction to other clerical staff as needed. Assists director in the formulation of the budget. Processes purchase orders for the department as needed. Maintains and/or orders supplies for the department. Performs related work as required.

Knowledge, Skills and Abilities

• Knowledge of business English, spelling, and punctuation.
• Knowledge of office practices and procedures.
• Knowledge of the overall functions and operations of the unit to which assigned.
• Ability to prepare documents and compose letters and memoranda.
• Ability to make decisions in accordance with departmental rules, regulations, and policy.
• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to relieve the schedule of the director.
• Ability to take and transcribe shorthand, if required of the position.
• Ability to operate a personal computer and utilize the related software programs.
• Knowledge of the County mainframe system.
• Ability to read for comprehension.
• Ability to communicate effectively both orally and in writing.

Minimum Requirements

PHYSICAL SKILLS: Ability to communicate effectively using Verbal, written and visual communication.

EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and two (2) years experience in secretarial and/or clerical experience including typing experience and the operation of a personal computer OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years of experience.

In House Employees: This position qualifies for DAP.

LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.

ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORK PLACES FOR 2021

Agency

Pasco County

Address

7536 State Street

New Port Richey, Florida, 34654

Phone

(727) 847-8030
(727) 847-8103

Website

http://www.pascocountyfl.net

General Description

Pasco County Information Technology department is currently seeking an Administrative Assistant. This role involves responsible and advanced clerical work, which includes administrative responsibility in a major department. Positions allocated to the class differ from positions in the class of Senior Secretary either because of the independent performance of more complex secretarial tasks or because responsibility is involved for the operation of a complex office.

Essential Job Functions

Acts as a personal assistant and/or aide to the Chief Information Officer of the Information Technology department. Performs payroll duties for the department and divisions. Schedules all department training. Prepares and processes all department travel documents and submits for payment. Performs duties of an administrative aide nature for the director. Participates in the work of the director such as interviewing office visitors and issuing information regarding the services or operation of the unit. Acquires appropriate approvals and routes related request forms for processing. Keeps director's calendar and schedules appointments. Advises director of important meetings. Takes minutes of conferences, meetings, and official functions as required. Prepares forms, correspondence or memorandums independently and composes letters for director's signature. Sets up and maintains files. Files letters, reports, and related technical information in the prescribed manner. Assembles information for director's use. Creates reports and collates data utilizing a personal computer. Receives and screens callers. Refers callers to other employees, officials, or departments. Assists and offers direction to other clerical staff as needed. Assists director in the formulation of the budget. Processes purchase orders for the department as needed. Maintains and/or orders supplies for the department. Performs related work as required.

Knowledge, Skills and Abilities

• Knowledge of business English, spelling, and punctuation.
• Knowledge of office practices and procedures.
• Knowledge of the overall functions and operations of the unit to which assigned.
• Ability to prepare documents and compose letters and memoranda.
• Ability to make decisions in accordance with departmental rules, regulations, and policy.
• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to relieve the schedule of the director.
• Ability to take and transcribe shorthand, if required of the position.
• Ability to operate a personal computer and utilize the related software programs.
• Knowledge of the County mainframe system.
• Ability to read for comprehension.
• Ability to communicate effectively both orally and in writing.

Minimum Requirements

PHYSICAL SKILLS: Ability to communicate effectively using Verbal, written and visual communication.

EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and two (2) years experience in secretarial and/or clerical experience including typing experience and the operation of a personal computer OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years of experience.

In House Employees: This position qualifies for DAP.

LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.

ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORK PLACES FOR 2021

Benefits include:

• Florida Retirement System (FRS) retirement plan
• PTO (Paid Time Off)
• Paid holidays
• Group insurance
• Tuition reimbursement
• Deferred compensation
• Medical leave pool
• Annual medical leave buy-back
• Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.

Effective July 1, 2011, FRS members must contribute 3% of their salary as retirement contributions, on a pre-tax basis (the salary is reduced by the amount of the employee contribution before determining the federal income tax deduction). The employer will automatically deduct the employee contributions.

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